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AI Receptionist for Car Dealerships

An AI receptionist for car dealerships, sales and service

Sales leads, service appointments, and parts calls all hit the same lines. Clutchphone answers every call, books test drives and service, and logs each lead in your CRM.

Book a Call See how it works
The problem

Why car dealerships miss calls

Every unanswered call is a client, patient, or job that might go to a competitor. Here's where phones break down for car dealerships.

Calls bounce between departments

Callers get transferred around and hang up before reaching the right person.

Sales leads after hours

Shoppers call about inventory at night and on Sundays.

Service lane overload

Service advisors can't keep up with booking and status calls.

What it handles

What our AI receptionist does for car dealerships

Clutchphone doesn't just take messages. It understands the caller, completes the task, and logs it in your systems.

Sales inquiries

Answers inventory questions, captures trade-in info, and books test drives.

Service scheduling

Books maintenance and recall appointments and offers loaners or shuttles per your rules.

Department routing

Routes parts, finance, and sales calls to the right team with context.

CRM logging

Creates leads with vehicle interest, trade, and source in your dealer CRM.

How It Works

From first call to fully live

We handle the build and the integrations. Your team just shows up for the kickoff and the review.

  1. 01

    Discovery call on Zoom

    We map how calls come into your dealership, your call types and volume, and the systems the AI needs to read from and write to.

  2. 02

    We build & integrate

    We train your agent on your services, policies, and FAQs and connect it to your scheduling, CRM, and phone lines. Keep your existing numbers.

  3. 03

    Test, then go live

    Start with one line, overflow, or after-hours calls. We listen to real calls, refine responses and actions, then roll out.

  4. 04

    Optimize continuously

    Call analytics show what callers need. We keep tuning the agent and adding new actions as your workflows evolve.

Incoming call Shopper · Sunday
AI on call
CallerHi, is the white 2024 RAV4 Hybrid on your website still available?
Clutchphone AILet me check. Yes, stock number 4471 is on the lot. Would you like to schedule a test drive?
CallerYes, and I have a car to trade in.
Clutchphone AIGreat. I've booked a test drive Monday at 5:30pm with Alex and noted your trade. What's the year and model of your current car?
  • Inventory checked
  • Test drive booked with sales rep
  • Lead logged with trade-in

Example call flow for illustration.

Connects to the software car dealerships already use

VinSolutions DealerSocket Elead CDK Reynolds Custom APIs Custom APIs & webhooks

Integration method depends on each platform's API and is confirmed during discovery.

FAQs

Questions, answered

Can it check our inventory?
Yes, if we can connect to your inventory feed or DMS. We scope the right data source during discovery.
Does it integrate with our dealer CRM?
We connect to dealer CRMs through APIs, ADF lead formats, or webhooks where available so every call becomes a tracked lead.
Can it handle service scheduling?
Yes. It books service appointments and can mention open recalls if that data is available.
Will it negotiate price?
No. It answers basic questions and books appointments. Pricing and deals stay with your sales team.
How much does an AI receptionist for car dealerships cost?
Pricing is scoped to your call volume, the integrations and actions you need, and your support requirements. Book a 30-minute call and we'll send a tailored proposal for your dealership.
How long does setup take?
It depends on the number of call types and integrations. After a discovery call we'll give you a clear timeline and rollout plan, usually starting with one line or queue before expanding.
Book a Call

Get an AI receptionist for your dealership

Pick a time for a Zoom with our team. We'll show you how an AI receptionist can answer your calls and take action in the tools your dealership already uses.

  • Your call volume, call types, and where calls fall through today
  • Which systems the AI should connect to and what actions it should take
  • A live walkthrough and a tailored proposal
Zoom 30 minutes No commitment

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